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acmdu1881@americancollege.edu.in 0452-2530070
acmdu1881@americancollege.edu.in 0452-2530070

Code of Conduct for Students

Code of Conduct for Students

1.Attendance and Academic Performance:
Every student shall attend the classes regularly and strive to put the best effort to study well and show consistently good performance in Continuous and End-of-Semester Examinations. a. Separate set of rules governs the student attendance as given in Section XIX of the College Calendar. Students should carefully read them. Chronic absenteeism on the part of students will result in dismissal. b. Consistent poor performance in examinations and deliberate and frequent absence from examinations shall warrant disciplinary action. The Dean of Academic Advising in consultation with the respective Head of the Department will initiate such action. In a normal course, parents will be summoned for counselling in the first instance. Academically deficient student will be given sufficient time to improve. Lack of positive response from the student, continuous decline in performance, serious motivational problems, and character disorder that interfere with academic performance can result in removal from the roll. c. Parent or Guardian of the student is free to visit the Department to meet the Head of the Department or the Dean of Academic Advising to know about the performance of their wards. The college believes in the dictum of parental complementation in the success of each student. The college insists that it is a parental obligation to keep themselves informed of their wards’ academic performance and general progress in the college.

2. Class Room conduct:
Every student is expected to be present in the class before the second bell that marks the commencement of each class. a. It is the discretion of the individual teacher to allow students inside after the commencement of the class. Normally, no student is allowed to enter the class after 5 minutes. b. If the teacher is not present in the lecture room after the second bell, students shall wait for at least 10 minutes before they leave the classroom. c. While the teacher is present in the class room, no student shall leave the classroom without the permission of the class teacher. d. During class hours, every student is expected to behave in a responsible manner and the behaviour should in no way violate the ambience of the classroom. The students shall ensure an effective teaching learning context in the classroom. Each student is expected to take particular care not to hinder fellow students from effectively participating in the class room process. Refusal to take instructions from the teacher, sleeping in the classroom, and obstructing the progress of the class in any manner are considered acts of indiscipline. The teacher, without fail, shall report these matters to the Head of the Department or other authorities. Erring student is liable to be subject to disciplinary action.
Repeated misconduct in the class room shall warrant dismissal from the College.
3.Behaviour on Campus:
The College is positively committed to maintaining a great sense of freedom and a liberal world view that ensure self-direction and holistic growth of the individual student.
a.Every student is expected to quickly learn and appreciate the general ethos of the campus and shall behave in a manner that befits the high standards of an academia.
b.Students shall follow dress codes that are in vogue from time to time. Boys are expected to be formally dressed in full pants and full-arm shirt or half slack while attending classes. Girls are expected to be in full saree or salwar kameez. Collarless T-shirts printed T-shirts with or without slogans are strictly forbidden for boys. Girls are not permitted to wear T-shirts and jeans or half- skirt and blouse while attending classes.
c.Every student is expected to carry the photo identity card issued by the college and display the same by wearing it with a neck-tag while on campus attending the class or otherwise. The security staff or any teacher is authorized to demand the ID card if not displayed. No student will be permitted to enter the campus without wearing the ID card with the neck tag.
d.Every student is expected to use the campus facilities meaningfully and judiciously during free hours when there is no class work. No student individually or in groups shall loiter around in verandas and corridors during the working hours in a manner disturbing the lecture or office work. During free hours they are expected to go to library or spend their time in the Student Services Centre or the cafeteria.
e.No student shall go to the by-lanes and back streets opposite the College and congregate in front of shops and eating joints. Police have requested the College authorities specifically to instruct students not to use these places as they are liable to be exploited by anti-social elements. The College management will not come to the rescue of students who are subject to the action of the police who keep vigilance of these trouble spots.
f.While on campus, every student is expected to maintain friendly dispositions both towards fellow students and teachers. When they see teachers on campus, they are expected to greet them even if they happen to be teachers of other departments.
g.With fellow students, every student is expected to maintain a mutually regarding and respectful friendship that befits the liberal cultural ethos of the College. The College encourages group activities cutting across different disciplines and seniority to facilitate creative self-expression through various cultural, artistic, and social activities. Students are there- fore encouraged to involve in meaningful group activities that would help them develop social skills and character.
h.Students are expected to treat the opposite sex with mutual regard and respect. While interacting with the opposite sex, both boys and girls are expected to take particular care to be gender sensitive in their use of language and choice of words. No one shall create a situation which is demeaning in gender terms. The college is committed to gender justice and any violation would attract punishment.
i.No student shall indulge in the use of abusive language while interacting with fellow students and others. Ragging in any form is totally prohibited on campus. No one shall indulge in eve teasing. Anyone found guilty of the above offences shall be summarily dismissed from the college.
j.Every student shall handle the College property with extreme care. Causing any loss or damage to any college property / facility both inside the class room and outside shall be considered a serious violation-of the code of conduct. The student will not only be asked to compensate the loss but will also be punished depending upon the gravity of the offence, the extreme of which is dismissal from the college.
k.The campus is endowed with numerous trees and plants that provide a unique environment. Every student is expected to handle the trees and plants with extreme care. Students are forbidden from breaking the branches, plucking flowers or causing damage in any other manner to these trees and plants. Any violation of this rule will warrant disciplinary action.
l.It is important that every student positively involves himself/herself in keeping the campus free from litter. No student shall indiscreetly throw away on campus waste papers, plastic bags/cans/wrappers/used pens, electronic wastes etc. On seeing the litter, any student would pick them up and dispose them of in the appropriate waste bins. Throughout the campus waste bins are kept to collect degradable (green) and nondegradable (red) wastes. Deliberate littering shall attract disciplinary action.
m.Students must take care to keep the classrooms, laboratories and other rooms and buildings clean. Writing on the ceilings and rafters, pasting posters on the walls, colouring or smearing paints on the walls, pasting decoration materials, writing and carving on the tables/walls etc. must be completely avoided. Violation in these regards shall be treated as indiscipline and he/she will be subjected to disciplinary committee. Leaning backward on the walls in the classrooms, corridors, and elsewhere stamping one foot on the wall must be avoided for it will spoil the walls with footprints.
n.Breaking of switch boards, fans, lights, furniture, etc. in the classroom or in other facilities will be treated as collective offence of students using the particular class room/facility and will be levied collective fine.
o.The students are also expected to use the cafeteria and the dining halls with care. Students must avoid strewing or scattering of food on the table while eating. They must always see that they leave the table clean before they leave the place after eating. They shall not take away plates, spoons, tumblers, etc. that belong to the caterer or scatter them away. Violators will be dealt with for indiscipline.
p.Possession and use of cell phone is completely prohibited on campus including all hostels. Faculty is authorized to monitor and if necessary, seize it and deposit the cell phone with the Principal’s Office. A fine of Rs.500/- will be levied for violation.
q.Student shall not use cell phone cameras or any other electronic device in a manner intruding into the privacy of any individual including that of the fellow students. They shall not involve in any cybercrime-misusing campus amenities.
r.Student shall park their bicycles/two wheelers/cars in the appropriate parking lots. They shall not drive around in their vehicles inside the campus. They shall follow rules that are in force from time to time. Hostel students are not permitted to bring their two wheelers or bicycles to the campus.
s.No student shall promote any private business interest, organize business on 85 campus. No student shall induct or facilitate agents to promote market chains on campus.
t.Students shall consult the Director of the Students Services Committee before taking up part- time jobs. They are cautioned against taking up jobs that are exploitative and injurious to their studies.

4.Celebrations: The College organizes cultural festivals, carnivals, Hostel Day, and College Day celebrations. a. Students are expected to demonstrate meaningful and orderly participation which expresses extreme civility and sophistication in taste. b. Students must take express permission from the Principal for organizing meetings, workshops, seminars or celebrations under the auspices of their academic or cultural associations. Such permission will be granted by the Principal only on the recommendation of the Head of the Department or President of the Association concerned. c. No fund raising shall be organized by the students in the name of any Academic or Cultural Associations without the express permission of the Principal.
5.Associations and Societies: The College has a number of Academic and Cultural Associations that promote academic debate, discussion, and cultural and aesthetic self-expression
a.Though the study and debate of public questions are encouraged, no student shall take-part in any activity or any movement or be a member of an organization which the college or the government considers undesirable. The college reserves the right to remove such students from the roll after an enquiry.
b.No student shall involve in activities or form alliances or join hands with forces either inside or outside that would impede the functioning of the College, discredit or defame its image and injure its interest in any manner. Such acts will be considered as anti-college and if found guilty, the student shall be dismissed from the College.
6.Study Tours and Field Trips: The College depending upon the professional requirements of each programme of study would organize officially approved Study Tours and Field Trips. Students are expected to attend the Study Tours/ Field Trips depending upon the requirements of the academic programme of study.
a.Every officially organized Study Tours Field Trip must have the express sanction of the Principal and Secretary. The teacher-in-charge or the Head of the Department, before leaving for the tour will file with the Principal’s Office the details of the places of visit, dates of such visit, the exact list of student participants of the tour and the faculty leader(s) who accompany the students. Every student is expected to inform their parents or guardian about the tour.
b.During such tours/field trips students are expected to be highly disciplined and conduct themselves in such a manner that they do not create any public nuisance, involve in activities that are forbidden by the faculty leader, and behave in such a manner that would defame or bring down the image of the College in the eyes of the public. Faculty leaders shall report such behaviour to the Principal on their return to the College. Appropriate disciplinary action will be taken if such matters 86 are brought to the notice of the administration not only by the faculty but also by any public authority or person.
c.During a tour or field-trip each student is individually responsible for their personal safety.
d.Students shall not individually or collectively organize any tour on their own. The college is not responsible for consequences that arise from such unauthorized travels, tours, trips, visits, etc. individually or in the company of others.
7.Students Grievances: In the normal course of college activities, if there can be an occasion where individual student or a group of students develop grievance(s), the college has various mechanisms to attend to such issues.
a.Grievances and dissatisfaction over Continuous and End-of-Semester assessments are governed by Examination Rules 8 and 9. Students have various rights to appeal.
b.The college has mandatory feed-back sessions for students to appraise the classroom performance of teachers. If there are specific grievances relating to teaching-learning situation, the affected party is free to approach the Head of the Department. In the event the grievance is not resolved within reasonable time the affected party can appeal to the Dean (Policies and Administration) and then to the Students Grievance Redressal Committee.
c.lf the grievance relates to a conflict or quarrel with fellow student(s) or affliction of injury caused by fellow student(s) the affected party shall prefer a written complaint to the Principal directly. If such matters are brought to the knowledge of the individual teacher or Head of the Department, they shall without fail report the matter to the Principal.
d.Grievances relating to students’ services, amenities and welfare can be directly represented to the Convener, Students Services Committee.
e.Grievances that arise while transacting business with the administration can be represented to the Vice-Principal.
f.Students Grievances Boxes are kept in almost every building. Students can drop their grievances written in a sheet of paper in these boxes. These grievances will be periodically processed and communicated to the college authorities by the Convenor, Students Services Committee.
g.Students are also provided with the positive opportunity to articulate their interest through association activates
h.A Students Grievances Committee is constituted with the Vice-Principal as Chairman and Dean (Policies and Administration) and Convener of the Students Services Committee as members. The final appeal on grievance resolution however shall be with the Principal and Secretary.
i.No student shall find excuses in students’ grievances and organize wildcat strike, dharna or create a situation that would obstruct normal and peaceful functioning of the college.
8.Grievous Offences: The College makes an emphatic distinction between violation of rules, delinquency and grievous offences. Students found guilty of any grievous offence from 8.a to 8.h stated below will be dismissed from the College.
a.No student shall be found drunk on campus. No student shall possess or encourage fellow students to consume alcohol during parties and celebrations.
b.No student shall use/possess any drug or contraband.
c.No student shall smoke inside the College campus, chew paan or tobacco.
d.No student shall possess any weapon.
e.No student shall engage in any act of violence.
f.No student shall indulge in intimidation, blackmail or cheating of fellow students or others on campus.
g.No student shall be a part of criminal nexus or gang or group of anti-social elements.
h.No student shall indulge in vandalism damaging college property.
9.Disciplinary Action: All matters relating to discipline, violation of rules, delinquency and committing grievous offences are referred to the Discipline Committee. The Principal depending upon the gravity of the situation can order an independent enquiry before he awards any punishment.
a.Every student without exception must be aware of the rules that govern General Discipline, Attendance Rules, Hall Rules, Library Rules and Rules Governing Examinations given in the College Calendar. Ignorance of a rule is no excuse for committing a mistake. The Discipline Committee has jurisdiction over all the rules mentioned above that govern the conduct of the student.
b.Any suspension from the College or Hostel will be intimated to the parents by telephone or by post. It is the responsibility of the individual student to furnish the right mailing address and the telephone number of the parents or guardian.
c.The parents or official guardian of a student is expected without fail to attend an enquiry when ordered. Normally, the delinquent student is questioned only in the presence of the parent/guardian. Any impersonation or attempt to present anyone other than the parent or the official guardian during admission, thereafter or for a disciplinary proceeding will result in dismissal from the College.
d.By accepting admission to an academic programme in the College, the students accept the obligation to obey the rules. On matters not directly governed by these rules the interpretation of right conduct of the student by college authorities is final.
e.Normally every student on entry into the College on the orientation day is supplied with Tamil translation of the General Discipline and Rules of Conduct. Students are expected not only to read but also undertake to give the copy to their parents/ guardian. The English version is published in the College Calendar. Any student, who finds these rules unacceptable, is welcome to withdraw from the College at once.

1. Mode of Assessment: The mode of assessment of the performance of students in UG, PG and MPhil Programmes shall be both on the basis of Continuous Internal Assessment (CIA) and End-ofSemester Examination (EOS).
a) The ratio of CIA to the EOS is 50:50 in all theory papers of all UG, PG and MPhil courses unless otherwise specifically exempted by the Academic Council.
b) In case of practicals / lab courses / field study/self-study projects, research projects in both UG and PG programmes, the formative lab shall be 75% and Summative will be25% weightage, unless otherwise specific modification(s) are proposed by concerned Board of Studies and approved by the Academic Council.
c) In case of dissertations and research projects in MPhil programmes, the ratio between CIA and EOS Assessments shall be 50:50.
d) For all courses falling under the category of Co-curricular activities, the ratio between Continuous and End-of-Semester Assessments shall be 50:50. This applies to both theory and practical courses.
2. Continuous Internal Assessment (CIA): There shall be different methods of CIA like Assignments, Quizzes, Tests, VivaVoce exams and other innovative methods as found suitable and prescribed by the Boards of Studies and approved by the Academic Council from time to time. However, following are the rules in force.
a) In all the theory courses in the Undergraduate programmes there shall be two objective quizzes of 10-minutes duration with 10 maximum marks each, two written tests of 1-hour duration with 30 maximum marks each and a minimum of two assignments with 10 maximum marks each. The ratio between the Written Tests, Objective Quizzes, and Assignments shall be 30:30:20:20.
b) Generally, for all the theory papers in PG programmes and M. Phil programmes, the CIA shall be made by conducting two written tests of 2-hours duration each, two Quizzes / Seminars and two Written Assignments. The ratio between these components shall be 30:30:20:20. Any specific change in the pattern shall be recommended by respective Boards of Studies and specific approval obtained from the Academic Council.
c) The required minimum in CIA to appear for EOS examination is 35% for UG courses and 45% for PG &MPhil courses. However, those who have less marks than the required minimum, can reappear in the Written Tests & Quizzes – I & II in the subsequent Odd/ Even semester on proper registration; provided, they have the required attendance.
d) In case of Internal Assessment for Laboratory/ Field Study Courses, Project Work etc., 75% marks for the Formative Lab and 25% marks for the Summative evaluation. To have an external examiner for the summative evaluation is optional. In case, if a 89 student secures the required minimum in the Formative Lab but he/she is absent / failed in the summative test alone, he/ she shall be permitted to take the summative evaluation alone as reappearance in the respective succeeding semester(s).
e) The required minimum in the Formative Labs to appear for Summative Lab and UG courses is and 45% for PG / MPhil courses. Those who have not secured the required minimum in the Formative lab will have to repeat the lab course.
3. Re-assessment under Continuous Internal Assessment:
a) Students are required without fail to take every test/assignment/quiz/ seminar/ objective test/viva voce exam under the CIA. However, those who are absent for WT-I & Q-I, or WT-II & Q-II, or both will have to make use of WT-III & Q-III by registration. Hence, there is not provision for retest/re-quiz.
b) Those who want to qualify for the EOS and to improve the CIA can appear for WTIII & Q-III only by registration.
4. Conduct of the Continuous Assessment: All the Written Tests, Quizzes, Assignments, Seminars, Objective Tests etc. pertaining to the CIA shall be conducted within the stipulated time period as announced in the official schedule.
a) The Written Tests and quizzes, the components of the CIA for the Undergraduate Courses, shall be centrally organized and conducted by the Dean in-charge for CIA and his/her office shall fix specific schedule indicating time and venue for each course.
b) In the case of both PG and MPhil programmes, the practice of administering the CIA in the respective departments shall be continued. However, the departments shall strictly adhere to the officially announced schedule.
c) The Course Teachers shall value the answer scripts after the conduct of each test/ assignment/quiz under the CIA within a week and return the scripts/papers to the students after making online entries.
5. End-of-Semester Examination: There shall be an End-of-Semester Examination for testing the cumulative and comprehensive understanding of the prescribed course. Except in case of laboratory / field-study courses, all the theory courses shall be cumulatively tested through written examination as per conventional design.
a) A student will be permitted to take an End-of-Semester (final) Examination in any course if he/she has put in at least 75% of attendance in that course in a semester. If the attendance is 65% or above but below 75% he/she shall be allowed to sit for the examination after the payment of the condonation fees. If the attendance is 50% or above but below 65%, he/ she shall be allowed to sit for the exam only during the next odd or even semester. If the attendance is below 50% he/she shall repeat the course by freshly enrolling for the course for another semester.
b) A student will be permitted to take an End-of-Semester (final) Examination in any 90 course if he/she has secured minimum of 35% for UG and 45% for PG & MPhil courses in CIA.
6. M.Phil Programmes and Special Rules Governing Dissertation: All the rules provided for under this ‘Rules and Regulations Governing Examinations’ shall generally apply to all MPhil Programmes unless otherwise provided for. Clauses 1(c), 2(b), 4(c) and 5(b) are thus specially provided for. In addition to this, the following rules shall govern the submission and evaluation of MPhil Dissertation.
a) Every department where MPhil programme is conducted there shall be a Research Committee chaired by the Postgraduate/Research Head of the Department that would include all the eligible guides who actively guide MPhil dissertation, during that academic year.
b) The Research Committee, which shall function under the aegis of the M. Phil Board of Studies and be operationally responsible for maintaining the standard and quality of the M.Philprogramme by generally monitoring, screening and evaluating the research work done by the students.
c) On approval from the official guide, the student shall make a presentation before the Research Committee his proposal for dissertation clearly defining/ problemetising the research problem, the purpose and scope of such research, the proposed design and methodology and the time frame indicating the important stages. The committee shall evaluate such a proposal and advise the candidate on the feasibility, methodological nuances and the standards expected. The committee in its discretion can reject a proposal if it is not upto its expectation and direct the candidate to resubmit the proposal only after 15 days. Approval of proposals for dissertation shall be completed normally before 3, September every year.
d) The guide shall otherwise be responsible for the monitoring and progress of the work. Close to the end of the second semester, if the candidate has sufficiently progressed and is ready to complete the work, he/she shall with the approval of the guide go before the Research Committee for final screening with the first draft. At this point, the committee shall evaluate the quality of work done, of the bona fides, and originality and the meeting of other research protocol. The committee if for valid reasons is not satisfied with the quality of work done, shall ask the candidate to revise the work and postpone submission.
e) Once the screening is over by the Research Committee, the Viva Voce date shall be fixed by the Head of the Research Department in consultation with the candidate and the guide.
f) The candidate shall submit 5 typed copies of his/her dissertation to the PG/Research Head of the Department after duly certified by the Guide.
g) The evaluation of the MPhil dissertation shall be for a total of 200 marks. This shall be based on Continuous Internal Assessment and End-ofSemester Evaluation on a 50:50 basis.
h) The Continuous Internal Assessment of the dissertation shall be as follows: The guide shall assess the work for 50 marks on the basis of 91 i) Consistency and continuity of effort (10). ii) Availability and quality of consultation (10). iii) Total effort (10) iv) Originality of Contribution (20). The Research Committee which does the final screening shall award 50 marks on the basis of i) Working Knowledge in the area of specialization as observed during prosecutions (10), ii) Conceptual Clarity and focus (10), iii) Methodology/ designing of experiments (10). iv) Originality of contribution (20)
i) The End-of-Semester Evaluation of the dissertation shall be done by constituting the Viva Voce panel chaired by the Head of the Research Department and the guide and one external member appointed for the purpose. The external member who received the dissertation well in advance shall award 60 marks independent of viva voce. The remaining 40 marks shall be awarded for the viva voce performance of the candidate.
J) The Viva-voce examination of the candidate shall be conducted by end of April of the academic year in which he/she is enrolled. The second submission shall be not later than end of November every year. The viva voce examination shall be finished within a month of submission. The result shall be announced on the same day of viva voce examination.
k) In case of detection of plagiarism, the Head of the Research Department shall report it to the Evaluation Monitoring Cell which shall appoint a special committee to investigate and recommend final action.
7. Right to Appeal: In the event, the student is not satisfied with a CIA or an EOS examination, the student has the right to appeal.
a) In case of dissatisfaction with the Continuous Internal Assessment, a student can first seek clarification either orally or in writing, from the course teacher. If he/she is not still satisfied, he/she can appeal to the Head of the Department in writing. If he/she is not still satisfied, he can ask for a Review Committee by writing to the Dean for Policies and Administration. The Review Committee shall be chaired by the Dean (P&A) with the Head of the Department and another senior faculty of the department as members. In the event the Head of Department or the senior member happens to be the Course Teacher appealed against, he/ she shall be replaced by two other senior members. The decision of the Review Committee shall be final.
b) In case of dissatisfaction with an End-of-Semester Examination (final), a student can ask the COE, in writing, for a revaluation on payment of a fee of Rs.450/- per paper. The COE, in consultation with the Head of the Department, will constitute a panel of two or three examiners of whom at least one will be an external member for evaluation. The decision of the panel shall be final. Under no circumstance the COE orders another valuation on re-valuation. If a re-valuation shows a serious anomaly by extreme differences in the award of marks, it shall be referred to the Evaluation Monitoring Cell for final decision. It is mandatory that COE separately furnishes a comparative statement of marks on all cases of revaluation for scrutiny.
8. Re appearance in End-of-Semester Examination: A candidate who fails in an End-of-Semester Examination can re-appear for the same examination in order to qualify for a degree subject to the following condition.
a) In ordinary circumstances a candidate failing in an End-of-Semester Examination or Examinations shall be permitted to re-appear for the same examination or examinations at any time when such End-of-Semester Examination is held for fresh candidates enrolled for the course. Thus, in normal circumstances, odd semester courses can be repeated during End-of-Semester Examinations in November and even semester courses during End-of-Semester examinations in April.
b) The practice of conducting June repeat examination shall be continued where ‘June Repeat’ is a special opportunity made available to students to clear the arrears of failed course(s) if any. There is no maximum number of courses allowed to be cleared in June repeat examination. However, the June Repeat is available only for the current students and not for those who left the college on completion of the duration of their courses of study.
c) Students of courses offered by UG English, Tamil, Hindi, French Departments are permitted to take their final examination on the originally prescribed textbooks for four consecutive times only. Thereafter, students who have arrears will follow the current textbooks in use for the final examination.

1. Attendance will be marked at the beginning of each class.
2. Students shall assemble in the respective lecture rooms before the second bell.
3. In every class, each student shall have a specified seat and shall not occupy any other seat without the permission of the teacher.
4. No student shall absent himself/herself from the College without obtaining leave except in case of sudden illness or other circumstances which may prevent him/her from doing so. The Vice Principal is the authority for granting leave.
5. Application for leave must be written clearly specifying reasons. It must be countersigned by the Parent or Guardian or Hall Warden before being sent to the Vice-Principal. Sick leave exceeding two days should be supported by a Medical Certificate.
6. Students who find themselves short of the require attendance shall pay a fine according to the following rule: Attendance (%) Fine 75 and above Nil 65 – 74 Rs. 100 per paper 50 – 64 Rs. 200 per paper & will not be allowed for current sitting. Below 50 To repeat the course
7. Students who absent themselves on the reopening day shall be fined at double the rate per day.
8. No leave shall be granted from test unless for reasons of grave necessity. In case of illness, a proper medical certificate must be produced within a week after reporting to the College.
9. lf without leave or under any false pretext a student be absent from any test, he shall be treated as having obtained zero mark in the test.
10.Procedure for OD: A student who participates in officially sanctioned academic/ cultural/cocurricular/sports activities during the regular working days is eligible for leave as on Other Duty (OD). The procedure for applying for OD is as follows: The student before leaving the College on OD shall get the appropriate application form filled with the recommendation of the HOD / Coordinator / Convener / Director concerned and submit the same to the Vice-Principal. The application form shall clearly indicate the date of leaving the College and the date of rejoining of regular study back at the College. On return, he / she should report to the Vice Principal and get his / her signature on the OD form to complete the process.
11.Chronic absenteeism is considered as indiscipline. The Dean (P&A) will obtain periodic lists of such absentees from the departments and after scrutinizing by Discipline Committee such students will be removed from the roll.
Hostel accommodation is provided with the understanding that the residents strictly abide by the hostel rules and regulations currently in force or as may be enforced according to the need. Accommodation in the hostel cannot be claimed as a matter of right. The College administration may refuse accommodation to any student who is known to have grossly violated the Hostel Rules or whose presence is likely to disturb peace and tranquility of hostel. Violation of hostel rules will make residents liable to disciplinary action including permanent expulsion from the hostels.
1. Admission: Information regarding students’ admission into a Hall will be given in the hostel admission card. This card can be collected while remitting the boarding deposit and other hall charges at the Bursar ‘s Office. Students advancing to the second- & third-year undergraduate classes and second year Postgraduate classes should apply for re-admission into the Hall before 20th May in the prescribed form and the same may be sent to the Warden concerned. Those who are admitted will be sent a admission cards.
2. Mess: The College practices Common Mess System, However, for the male students, food will be served at the Dudley and Zumbro dining halls and for all the girls it will be served at the Ladies Hostel dining hall. Food will not be served anywhere else in the College.
Mess Fees: Mess Bill will be calculated by taking into account of all expenses incurred towards the preparation and distribution of the meal.
Mess Timing: Students are expected to strictly follow the following timings for their meals.
Breakfast: 7.00 a.m. – 8.00 a.m. (Aided Programme Students) 8.00 a.m. – 9.00 a.m. (Self-financed Programme Students)
On Sundays: 7.00 a.m. – 9.00 a.m. (for all Students)
Lunch: 12.00 noon – 1.30 p.m. (Self-financed Programme Students) 1.30 p.m. – 2.30 p.m. (Aided Programme Students)
Dinner (Sunday – Friday): 7.00 p.m. – 8.15 p.m.
Dinner (Saturday): 7.00 p.m. – 9.00 p.m.
Rebate on Mess: A rebate on mess charge will be allowed only in the case of absence for seven or more consecutive days. The amount will be calculated as follows: For absence of 7 to 10 days at Rs. 10/- per day; more than 10 days at Rs. 15/- per day. Mess rebate will be granted to the members of the mess only after they bring the Mess Reduction Form to the Bursar’s Office duly filled and signed by the Warden. Members should present the form one day before they actually leave the mess. Students are liable to pay boarding charges if such information is not received by the Bursar’s office in time.
3. Closing Time: The closing time is 8-30 p.m. A member who by some unavoidable cause is detained elsewhere after the closing time shall on his return write his/ her name and sign, and make the appropriate entries in the Late Book kept by the watchman. Late coming without satisfactory explanation is an offence punishable by the Warden. Closing time on Saturday and the day preceding holidays will be 10 p.m.
4. Hall Prayers and Religious Activities: Christian students are expected to attend Vespers service on Sunday at 6pm at the Jubilee Chapel, Hall prayers at 8.00 p.m. in the Halls every day and other Religious activities in the College.
5. Roll Call: A bell will be rung at 8.30 p.m. in the Halls and Roll Call will be taken after the bell. Rooms must be kept open to enable the Superintendent to take the roll call. No student shall leave the Hall after the closing time without prior permission from the Warden or the Superintendent. On Saturdays and days preceding Holidays roll call will be taken at 9.00 p.m.
Every student should stay in the room allotted to him/her. Mutual shifting of rooms after final allotment is not allowed. However, only the Warden may allow as a special case on valid and reasonable ground. Violation of this rule will be considered an act of gross misconduct and entail appropriate disciplinary action including expulsion from the Hostel and imposition of heavy fine.
Students are not allowed to stay in the hostel during class hours. Deviant behaviour will invite penal disciplinary action against him/her.
6. Study: Study period will be observed generally by students between 8.30 p.m. and 10.30 p.m. This period is meant for quiet study by students in their rooms. Borrowing books or note books, combined study, and the like should not be done during the study period.
7. ID Card: Students must have their ID cards with them and are expected to present them whenever it is asked by the authority to maintain discipline and other essential purposes.
8. Indoor Games: Indoor games and musical instruments may be played during the following hours only.
Working days – 4.30 p.m. to 6.30 p.m.
Saturdays – 3.00 p.m. to 6.30 p.m.
No game on Sundays and Government Holidays.
9. Television: Students are allowed to watch TV on all working days between 4.30pm & 7.00pm
10. Meetings: Meetings can be convened by the cabinet only with prior permission from the Warden. But the meetings are not allowed beyond 10.00 p.m.
11. Furniture and Lights: Students are responsible for the furniture supplied to them or in the common room. Any willful damage to any Hall property will be dealt with severely. Writing on the walls or doors, windows or furniture or defacing them in any manner is a punishable offence. Students should not tamper in any way with the electrical installation or use of electric heaters or iron box or bulbs of higher power etc. Optimum use of electricity is appreciated.
The residents the hostel will not leave the hostel premises on holidays for the purpose of excursion or picnic. Prior permission of the Warden has to be obtained for going for any picnic or excursion. However, for any eventuality that may occur during picnic/excursion, the responsibility does not lie with the authorities of the College.
Formation of association of students on the basis of region, caste or creed is not permitted, during their stay in the hostels.
Students should lock their room properly when they go out for bath, food or for other specific reasons as they step out of the room. Each room mate must keep a key of the door lock of his/her room. Every inmate of the hostel shall pay the mess bill and other charges as per the notified schedule failing which fine will be imposed as decided by the hostel authority.
12. Ragging: Ragging in any form is an offence and severely punishable as per the Supreme Court directives leading to expulsion from the hostel and the disciplinary action may culminate in the expulsion of the offender from the College as well. The College may report the incidents of ragging to the Police for taking appropriate action under the court of law.
13. Guests: Guests are not permitted to stay in the room of the students.
14. Alcoholic Drinks and Drugs: Bringing alcoholic drinks and drugs into the Hall and the consumption of the same are strictly prohibited. Violation of the rules may lead to expulsion from the Hall.
15. Safe Deposit: Students are advised not to keep valuable articles or large sums of cash in the room. Money may be kept in deposit with the Indian Bank inside the campus.
16. Dress code: All the inmates of the Hall should wear decent dress in the campus and any other modern dresses leaning to the obscenity are not allowed. Boys are not permitted to dining halls with shorts and dhotis.
17. Usage of Electronic Gadgets: Students are not permitted to use electronic gadgets inside the Hall. However, usage of laptops for the educational purpose can be permitted with prior permission and special charge may be collected in this regard and mobile phones are allowed before 8.30 p.m.
18. Biometric Attendance: Men’s Hall
Biometric attendance system has been introduced in all the Halls from the academic year 2015-16. When an inmate leaves the Hall in the morning for class by 7.30 a.m. (Aided) and 1.15 p.m. (Self-financed), he/she has to check out through his finger impression. He has to check in before 8.30 p.m. for regular study period. During the free night, he has to check in before 10 p.m. If he goes home on Friday afternoon, he has to check out, and while he comes back to the Hall, he checks in. This system helps to regulate the regularity of class attendance and free time outing.
Women’s Hall
The system remains the same except the check-in time. The check-in time is before 6.30 p.m. on all days.
Additional Rules to Women’s Hall:
1. Students can go home only during the second and fourth weekend of every month, Undergraduate students will be allowed to go home only along with their parents/guardians. All will be allowed to leave the hall only between 6.00 a.m. and 6.30 p.m.
2. While coming back to the hostel, students are supposed to come inside the hostel before 6.30
p.m. If the leave is extended, the students are permitted only with their parents.
3. Entry in the outgoing register is compulsory and the students should enter the complete address with phone number in the address column of the register.
4. If a student takes leave on working days, she must submit the leave letter to the 97 hostel Superintendent duly signed by the respective HOD and the Warden.
5. Timings for outing:
Saturday: 9.00 a.m. to 1.00 p.m.
Sunday: 2.00 p.m. to 6.00 p.m.
Visitors Time Saturday and Sunday: 10.00 a.m. to 5.00 p.m.
Other days: 4.00 p.m. to 6.30 p.m.
Note: These rules have been drawn up in the interest of the members themselves. Any student who feels that he/she cannot conform to the rules and regulation and respect them in letter and spirit ought not to seek admission to the College Hall or Room.